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Task management using paper and pen | Hans' Place

I’ve tried different sorts of computer programs and apps for managing time and tasks. It never worked out for me, so it is time to focus more on the old proven method using pen and paper. There seems to be many types of system people use, so let’s start digging.

I have briefly ben using paper for task management, it is really relaxing to just have a paper in your pocket. You get a wonderful feeling once you can check of one of the tasks. 

The system I used previously is a plain paper, folded halfway in each direction. This gives you four quadrants. 

  1. Top left: priority tasks for today
  2. Top right: Tasks to be done at a later stage
  3. Bottom left: Calls to be made, emails to be sent, 
  4. Bottom right: Used for notes

This was for the daily plan. 

Example for daily task

Example for daily task

For the task overview, we used a weekly planner. There was a place for tasks, which were numbered sequentially. If we had to transfer the tasks to later weeks, we just referenced it, we did not move it to the new week. The referencing system was week # and sequence #. E.g. 38/4. Once a task was done we striked it out. We also estimated how long time a task should take, and also jotted down how long it really took.

The weekly planner was the master for all appointments.  Today, it is probably easier to use a calandering system on the computer, as you can subscribe to many calendars (work, private, activities as football, music bands,,,,,) and get the total overview over your use of time.

I seem to be missing a paper based system for planning a week. Maybe it is better to use the calendar on my computer, so others see that I am busy? Or should I use Evernote for archiving and referencing of old tasks? Need to test how it works out, I guess.  Alternatively, use something like: Moleskin weekly pocket notebook.